K-7 June Summary of Learning Checklist


Use this as a guide along with other information and guidelines on this site to help you complete June Summaries of Learning.

Elementary K-7 End of Year Reporting Checklist


  1. Review requirements for June reporting.
    1. A helpful document can be found here.
  2. Familiarize yourself with entering information through SSDAS
    1. See videos here
  3. Gather information
    1. You may wish to use these forms.
  4. There are a number of models/workflows that people use to enter information.
    1. Gather and enter proficiency scales first using the “Enter by Subject” feature and then compose the written portion using the proficiency scales as a reference.
      1. It is advisable to compose the written portion in a word processing application (Word, Pages, TextEdit) and save the document(s) in Rich Text Format (RTF) before copying and pasting them into the comments field in SSDAS.
    2. Alternatively, you can fill in information individually by student.
    3. Whichever way you use, it is advisable to keep a record of what you input.
    4. You can find sample comments (based on current situation – June 2020)
  5. All grade 4-7 students will need to have a letter grade inputted for all areas of study that will transfer to the Permanent Student Record. This is still a requirement according to the Ministerial Reporting Order. It will not show on Form B summaries. See memo sent (or will be sent) to your administrator for details.
  6. Proofread your reports to make sure that the information is correct including placement of arrows on Form B summaries.
    1. You can view a screen shot that shows the placement of these arrows here.
    2. You can view a video on how to see a print preview of reports here.
  7. Make sure you have included a statement indicating the student has been assigned to the next grade.
  8. Inform your clerical/principal that your reports are ready for printing.
  9. Do a final proofread of the printed report before signing